Rules and Guidelines
1. Registrations open on-line 12 September 2012
and close on 24 October 2012 unless the event is full
2. All team members must be aged 18 or over, & pay a
non-refundable entry fee. Please note this fee is not tax
Registration fees are non-refundable, as per the terms &
conditions agreed to by the Team Captain during on-line
registration. However teams withdrawing under
exceptional circumstances (changing your mind is not
one of them) may be eligible for a refund, less a 10%
administration fee, at the discretion of the organisers, with a
written request to email@example.com
received no later than 5pm 24 October 2012 and ONLY if a waitlisted
team can fill the space. No refunds for any reason will be granted
after 5:00pm on 24 October 2012.
3. All team member/ emergency contact changes must be
managed via 'Trekker Login' up until the 28 February 2013, any
changes on event day, please see staff at 'Team Change Desk' at
event registration. No team member substitutions will be allowed
during the event.
4. On event day - Team Captains must register
their team one hour before their allotted start time. As a
condition of participation, ALL team membersMUSThand in a signed
Risk Waiver on event day and each team MUST start with four
registered team members.
6. Sydney Coastrek is made up of three Team
Events, and all teams within each event must include at least 50%
Event: 4 trekkers as a united team
Time limit to complete
Event start waves
Palm Beach to Coogee
under 36 hours
Palm Beach - 6.00am
Palm Beach to Balmoral
under 18 hours
Palm Beach - 6.30am, 7.00am, 7.30am or 8.00am
"Party All Night"
Balmoral to Coogee
under 18 hours
Balmoral - 6.00pm
7. All teams must start and finish with the
same 4 trekkers and stay together as a team, following the
specified route - see the maps and track notes for details.
Additionally all teams must check in at each 'checkpoint' together,
to be listed in the team results and to be eligible for an official
'place' and prizes.
8. Any teams found NOT following the route as
outlined in the course maps along the purple line (red line for
compulsory beaches) - will not be included in the official
9. All teams must check in together at all
checkpoints, both manned and unmanned. Failure to do so means your
team isnoteligible for an official placing in the results. There
are a number of unmanned checkpoints over the course. These
checkpoints are disclosed on the maps and you are required to
activate your Timing Device (provided on event day) at each of
10. Each team will be provided with a Timing
Device when registering on event day. All timing devices must
be returned to a Sydney Coastrek staff member at an open manned
checkpoint at Long Reef, Balmoral, Rose Bay or Coogee on the day of
the event or to event headquarters (210/117 Old Pittwater Rd,
Brookvale, 2100) within 24 hours of completing Sydney
Coastrek. This includes any teams withdrawing from the event
early for any reason. Failure to do so will result in your team
being charged a $100 Timing Device Replacement fee.
11. The manned checkpoints at 25, 50, 75 and
100km, will have cut-off times. Should your team not reach a
checkpoint within the allotted time you will be required to
withdraw from the event. Cut-off times for the events are as
Long Reef: 25km
Fri 8:00am -
Fri 11:30am -
Fri 3:00pm -
27 hours/9 hours
Fri 5:00pm -
36 hours/18 hours
12. All trekkers must agree to accept the "Leave
NO Trace" principles of bushwalking, carrying all rubbish out with
them - or depositing it at the recycling and rubbish bins at the
13. Please refrain from making any noise when passing
through residential areas, particularly at night time or early
14. Your Support Crew may meet you anywhere
along the route, as long as it is safe to do so. Support Crew may
provide shelter, food, water, First Aid, or any other assistance as
required by the team, but the Sydney Coastrek team must remain
within 200m of the designated route to receive Support Crew
15. Every team must have a Support Crew on call
for the entire event and may call on this crew to assist any time
there is a safety issue.
16. Support Crew may NOT transport Sydney
Coastrek Team members in vehicles at any time during the event,
except in a medical emergency. Failure to abide by this rule will
result in immediate disqualification of the entire team.
17. There will be vehicular access, water,
snacks, toilets and volunteers at the Start, 25km, 50km, 75km mark
and 100km Finish.
18. Support Crew must comply with all
instructions from event staff. However, the event organisers
are not responsible for the safety or whereabouts of Support Crew,
this is the responsibility of team members who may be penalised or
disqualified for actions or breaches of these Rules by their
19. Support Crews must obey all road rules and
drive within the speed limits. Please ensure that your Support Crew
gets sufficient rest, and are not tired when driving.
20. The most up to date course maps will be
available online via the Sydney Coastrek website. Hard copies of
these maps will be supplied at registration on event day.
21. The course will not be
marked. Basic navigation, similar to that involved in
reading a street directory, will be required. However, for best
results, teams should ensure they have practiced the route in
advance, particularly the night sections. A compass is recommended
for bush sections during training. Note: This route is on coastal
tracks and suburban bush. It is NOT remote and navigation is not
difficult. The Track Notes provide detailed descriptions of the
22. If a team member is withdrawing for any
reason, you MUST contact the Sydney Coastrek Headquarters and
report the withdrawal immediately. Failure to do so means your team
isnoteligible for an official placing in the results. He/she must
be taken to the nearest hospital if the injury is serious or to a
manned checkpoint if they need St Johns first aid. If a team member
cannot be moved, one person must stay with him/her while the other
goes for help.
23. In case of emergency (e.g. serious
injury/breathing difficulty or bush fire) you must call 000. If you
have a non-urgent medical issue, please contact St Johns (0414 376
615) and they will assist.
24. If a team is reduced to two or less members
during the night they must link up with another team and walk with
at least two other registered trekkers, for safety purposes. If a
team is reduced to one member during the day, they must link up
with another team and walk with at least one other registered
25. Some sections of the route are tidal, and
teams should carry appropriate footwear for ankle deep water
crossings. There must be no water crossings over knee
deep and teams must seek alternate routes (see maps) if the tide
makes crossings dangerous.
26. All teams must:
27. Teams are advised to carry their own first
aid kit with them on Sydney Coastrek including a triangular
bandage, a pressure bandage, a space blanket, Band-Aids and blister
protection tape. Each team member should also carry a personal
first aid kit including Band-Aids, blister tape and any personal
medication required, such as Panadol.
28. Team members should carry a small day pack
and aim to be self-sufficient for the duration of the event,
topping up food and water en route as required. Teams may purchase
refreshments en route but may not detour from the route by more
than 200m at any time.
29. Team members must have at least 500 calories
of food and 1 litre of water with them at all times.
30. The event organisers recommend that all
trekkers have Ambulance Cover in case of emergency.
31. In the event that the course is, in the
opinion of the event organisers, unsafe (for example by reason of
heavy rain, high winds, bushfires, "acts of god") the event
organisers may, in their sole discretion, attempt to re-route the
course, find an alternative shortened course or cancel the event.
Organisers also reserve the right to cancel the event for any other
reason which may include but is not limited to terrorism or
32. If the event is cancelled, re-routed or
shortened, no refund of registration fees, fundraising monies or
transfer to another event will be made. Due to the scale of the
event and travel & commitment involved by competitors and
volunteers, it is not practical or preferable to re-schedule the
event to any other weekend.
33. While every effort has been made to make
Sydney Coastrek safe for trekkers on or near roads, all normal Road
and Maritime Services (RTA) pedestrian road rules apply. Please use
your common sense and always use a footpath if one is available.
Refer to the Road and Transport Authority website for their
34. All team members must pledge to raise a
minimum of $400 per person for The Fred Hollows Foundation, OR the
team raises a minimum of $1600. This money is donated online and is
non-refundable. Prizes will be awarded for the top fundraising
teams. Please note this donation is tax deductible.
35. All teams give permission to both Wild Women
On Top and The Fred Hollows Foundation to have their team name
displayed on the Sydney Coastrek Fundraising Leaderboard if in the
36. All teams give permission to have the public
easily search for and sponsor their teams if they are 'Team
Captain', or themselves as 'Individuals'.
37. All individuals agree to have their details
passed on to The Fred Hollows Foundation during the registration
process, for the purpose of fundraising.
38. All fundraising for Sydney Coastrek is
conducted on the basis of The Fred Hollows Foundation's authority
to fundraise. Participants agree to be bound by the relevant state
fundraising legislation and to abide by The Fred Hollows
Foundation's fundraising terms and conditions.
39. The Foundation may at any time and without
need to give reasons, withdraw your authority to fundraise by
notification in writing. In this situation all fundraising must
cease immediately and all fundraising monies be remitted to The
Fred Hollows Foundation within seven days.
40. The Fred Hollows Foundation does NOT give
fundraisers permission to collect from the public through
door-to-door knocking or by soliciting straight donations in public
places, such as shopping centres. The Fred Hollows Foundation does
not authorise nor issue cash tins for use in collecting fundraising
41. All cash donations received in person must be
'paid in' through your fundraising account within two weeks of
having received them.
42. The Fred Hollows Foundation will not issue
refunds to donors where the participant they have sponsored has
withdrawn from the event for any reason. Participants that cancel
from the event are obliged by law to forward any offline funds
raised to The Fred Hollows Foundation within one week of
withdrawing from the event.
43. Official results will be published the week
following the event. Should you wish to challenge the final event
results for any reason, you may only do this in writing to the
event organisers - Wild Women On Top in the first week after the
44. All teams agree to allow their photograph, video,
multimedia or film likeness and or name to be used for any
legitimate purpose by Wild Women On Top without payment or
compensation. In the event that teams do not want this, you will
need to advise Sydney Coastrek in writing.
Sydney Coastrek Awards
45. Donations must be received by The Fred
Hollows Foundation by 12 noon 19 March 2013 to be counted towards
your team's final total for the fundraising awards. Winners will be
notified by phone or e-mail.
46. All prizes awarded to top fundraising teams
are not transferable, exchangeable or redeemable for cash. In
the event that any prize item is unavailable; Wild Women On Top and
The Fred Hollows Foundation reserve the right to substitute a prize
item of equal value. Any taxes (other than GST, if any) which
may be payable as a consequence of a winner receiving the prize are
the sole responsibility of the winners.
47. In the event that a top fundraising team is
ineligible to receive a prize, the next eligible team will be
48. Travel dates for any travel and trek prizes
are contingent on the availability stipulated by the third party
provider. If the prize is not able to be redeemed within this time,
Wild Women On Top and The Fred Hollows Foundation must be contacted
as soon as practically possible. In the event of a no-show, the
ticket/s may not be changed or reissued. Ticket/s cannot be used in
conjunction with any other discounts or special offers.
49. Employees and the immediate families of Wild
Women On Top and The Fred Hollows Foundation are not eligible to
receive fundraising prizes.